Administrative Coordinator, Home Health

<p>&nbsp;</p> <h1 class="wnfdnti _1ibi0s33y _1ibi0s34u" data-pm-slice="1 1 []">Administrative Coordinator</h1> <h2 class="wnfdnti _1ibi0s33y _1ibi0s34u">Oahu Visits (OAV) | Honolulu, Hawaii</h2> <p class="wnfdntu _1ibi0s3f5 _1ibi0s3ce _1ibi0s3ea">BAYADA Home Health Care is seeking a compassionate, organized, and dependable Administrative Coordinator to support our Medicare-certified home health office in Honolulu. This full-time role serves as an important first point of contact for clients, families, clinicians, referral partners, and visitors while helping the office team coordinate services efficiently and professionally.</p> <p class="wnfdntu _1ibi0s3f5 _1ibi0s3ce _1ibi0s3ea">The ideal candidate enjoys helping others, communicates with warmth and confidence, and can manage competing priorities in a fast-paced healthcare environment. They will bring strong attention to detail, sound judgment, and a commitment to protecting confidential information.</p> <h2 class="wnfdnti _1ibi0s33y _1ibi0s34u">Responsibilities</h2> <ul class="wnfdntf"> <li class="wnfdnte _1ibi0s33w"> <p class="wnfdntu _1ibi0s3f5 _1ibi0s3ce _1ibi0s3ea">Answer and triage incoming phone calls, route inquiries appropriately, and provide courteous support to clients, families, clinicians, and referral sources.</p> </li> <li class="wnfdnte _1ibi0s33w"> <p class="wnfdntu _1ibi0s3f5 _1ibi0s3ce _1ibi0s3ea">Greet visitors and create a welcoming, professional office experience.</p> </li> <li class="wnfdnte _1ibi0s33w"> <p class="wnfdntu _1ibi0s3f5 _1ibi0s3ce _1ibi0s3ea">Coordinate and maintain schedules for field clinicians and client services, escalating coverage concerns or scheduling changes to the appropriate team member.</p> </li> <li class="wnfdnte _1ibi0s33w"> <p class="wnfdntu _1ibi0s3f5 _1ibi0s3ce _1ibi0s3ea">Enter, update, and verify client, employee, referral, and scheduling information in company systems and electronic records.</p> </li> <li class="wnfdnte _1ibi0s33w"> <p class="wnfdntu _1ibi0s3f5 _1ibi0s3ce _1ibi0s3ea">Support referral intake and service coordination by communicating timely, accurate information to office and field staff.</p> </li> <li class="wnfdnte _1ibi0s33w"> <p class="wnfdntu _1ibi0s3f5 _1ibi0s3ce _1ibi0s3ea">Prepare correspondence, reports, meeting materials, and other documents as needed.</p> </li> <li class="wnfdnte _1ibi0s33w"> <p class="wnfdntu _1ibi0s3f5 _1ibi0s3ce _1ibi0s3ea">Maintain organized paper and electronic files in accordance with company policies, privacy requirements, and applicable healthcare regulations.</p> </li> <li class="wnfdnte _1ibi0s33w"> <p class="wnfdntu _1ibi0s3f5 _1ibi0s3ce _1ibi0s3ea">Assist with tracking required documentation, authorizations, appointments, and follow-up items.</p> </li> <li class="wnfdnte _1ibi0s33w"> <p class="wnfdntu _1ibi0s3f5 _1ibi0s3ce _1ibi0s3ea">Support payroll, billing, and other office processes by gathering and routing accurate information to the appropriate partners.</p> </li> <li class="wnfdnte _1ibi0s33w"> <p class="wnfdntu _1ibi0s3f5 _1ibi0s3ce _1ibi0s3ea">Work collaboratively with clinical, client services, recruiting, and leadership team members to support continuity of care and a positive client experience.</p> </li> <li class="wnfdnte _1ibi0s33w"> <p class="wnfdntu _1ibi0s3f5 _1ibi0s3ce _1ibi0s3ea">Participate in office meetings, training, quality improvement activities, and other team initiatives.</p> </li> <li class="wnfdnte _1ibi0s33w"> <p class="wnfdntu _1ibi0s3f5 _1ibi0s3ce _1ibi0s3ea">Perform additional administrative duties as assigned.</p> </li> </ul> <h2 class="wnfdnti _1ibi0s33y _1ibi0s34u">Qualifications</h2> <ul class="wnfdntf"> <li class="wnfdnte _1ibi0s33w"> <p class="wnfdntu _1ibi0s3f5 _1ibi0s3ce _1ibi0s3ea">High school diploma or equivalent required; additional education in business administration, healthcare administration, or a related field is a plus.</p> </li> <li class="wnfdnte _1ibi0s33w"> <p class="wnfdntu _1ibi0s3f5 _1ibi0s3ce _1ibi0s3ea">Pre