Senior Benefits Specialist

• Company Overview: Vensure Employer Solutions is the largest privately held organization in the HR technology and service sector, offering HR/HCM technology, managed services, and global business process outsourcing (BPO). The company and its service providers support over 95,000 businesses and process more than $135B in annual payroll. Headquartered in Chandler, Arizona as a "One Employer Solution," Vensure helps businesses streamline and grow with custom strategies that benefit employers and employees. Website: www.vensure.com. • Position: Senior Benefits Specialist — supports oversight and administration of compliance functions for the company's PEO Master Benefit Plans; serves as a subject matter resource for internal teams (including Benefits Administration) on complex regulatory and compliance matters such as the Affordable Care Act (ACA), Form 5500 filings, Medicare Part D Creditable Coverage reporting, state filings (e.g., Massachusetts HIRD), ERISA, and other federal and state benefit requirements; this is a non-client-facing role that provides research, guidance, and documentation support to client-facing teams. The Senior Benefits Specialist brings a positive, energetic, and collaborative approach and a passion for compliance excellence. • Essential Duties and Responsibilities: • Monitor and ensure ongoing compliance with the ACA, including employer shared responsibility provisions and annual 1094-C/1095-C reporting for PEO Master Plans. • Prepare, review, and file Form 5500 annual reports for master benefit plans; coordinate with third-party administrators, auditors, and internal stakeholders as needed. • Track and interpret federal and state benefit compliance requirements (ERISA, COBRA, HIPAA) and communicate plan or process updates to relevant teams. • Complete Medicare Part D Creditable Coverage disclosures and related CMS reporting. • Manage state-specific compliance filings including Massachusetts HIRD and similar requirements in other jurisdictions. • Serve as the primary compliance subject matter expert supporting Benefits Administration and other departments that communicate directly with clients on compliance topics. • Research and respond to internal escalations involving complex compliance questions; provide guidance and documentation to client-facing teams (does not handle client phone calls directly). • Develop, maintain, and update compliance documentation (SOPs, FAQs, compliance calendars, process guides). • Train and mentor team members on compliance requirements, processes, and best practices to support consistency and audit readiness. • Participate in special projects and initiatives related to benefits compliance as assigned by leadership. • Monitor legislative and regulatory changes affecting PEO Master Plans and proactively communicate potential impacts to leadership and relevant departments. • Liaise with insurance carriers, vendors, and legal counsel to resolve plan-specific compliance questions. • Perform periodic audits of benefit plan compliance data and documentation to identify and correct discrepancies. • Generate compliance-related reports from Prism and respond to internal or external audit requests. • Support open enrollment and plan renewal processes by reviewing plan documents, Summary Plan Descriptions (SPDs), and amendments for compliance accuracy. • Regular on-site attendance is an essential job function due to secure system access, collaboration on sensitive compliance matters, participation in operational meetings, and hands-on activities that cannot be performed remotely without compromising security or effectiveness. • Marginal Functions: • Build and maintain relationships with team members and peers across disciplines to ensure effective coordination of communications and services affecting clients and internal partners. • Attend webinars and training to stay current on regulatory changes and best practices. • Perform additional duties and special projects in support of t