Legal Assistant / Legal Secretary

Legal Assistant / Legal Secretary Position Summary The firm is seeking a highly organized, detail-oriented, and adaptable Legal Assistant / Legal Secretary to support three equity partners in a sophisticated litigation practice. This person will provide litigation, calendaring, court-filing, client-intake, case-management, and general office support. The successful candidate will coordinate legal deadlines, prepare and proofread documents, electronically file pleadings in Florida state and federal courts, assist with prospective-client intake, organize case files, and help the attorneys and paralegal manage a varied litigation workload. The immediate need may be met through a part-time schedule, particularly one that provides dependable coverage on Mondays and Fridays and includes some overlap with the firm’s existing paralegal. However, the firm is open to considering an excellent full-time candidate when the individual’s experience, capabilities, and compensation expectations align with the firm’s needs. The ideal candidate can contribute quickly with limited training on fundamental litigation procedures. Strong candidates with exceptional client-intake experience may also be considered, even if their paralegal-level litigation experience is more limited. Schedule and Work Arrangement On-Site Requirement This is an on-site position based in the firm’s West Palm Beach office near Palm Beach Lakes Boulevard. Candidates should be able to commute reliably to the office. A commute of approximately 30 minutes is considered realistic for many candidates in the surrounding area. Schedule Options The firm is flexible based on the selected candidate’s availability and qualifications. Option 1: Five-Day Morning Schedule Monday through Friday. Approximately 8:00 AM to 1:00 PM or 9:00 AM to 2:00 PM. Provides daily continuity and overlap with the existing paralegal. Option 2: Three-Day Schedule Full-day coverage on Monday and Friday. At least one additional weekday with overlap during Tuesday, Wednesday, or Thursday. Option 3: Full-Time Schedule A full-time schedule may be considered for a highly qualified candidate capable of assuming a broader combination of litigation, intake, and administrative duties. Regardless of the final arrangement, dependable Monday and Friday availability is an important requirement. Compensation and Benefits Compensation Part-time compensation will be structured on an hourly basis. The hourly rate will depend on the candidate’s litigation experience, court-filing knowledge, client-intake capabilities, schedule, and overall fit. For reference, the firm indicated that a typical full-time starting salary would be approximately $50,000 annually. Candidates should be prepared to provide their hourly or annual compensation expectations during the screening process. Benefits Part-Time Employees The part-time position is not expected to include a standard benefits package. Eligible Full-Time Employees Benefits may include: Firm-paid employee health insurance. Paid holidays after the applicable eligibility period. Paid vacation after the applicable eligibility period. Health-insurance eligibility may depend on the employee’s weekly schedule and applicable plan requirements. Key Responsibilities Litigation and Attorney Support Provide legal and administrative support to three equity partners. Coordinate with the firm’s paralegal, associate attorney, and other team members. Manage attorney calendars and litigation schedules. Schedule hearings, mediations, depositions, trials, conferences, consultations, and internal meetings. Track court deadlines, filing deadlines, discovery deadlines, response dates, and other case-related obligations. Review court rules, judicial standing orders, and filing instructions. Prepare, format, proofread, revise, and finalize legal documents. Assist with pleadings, motions, discovery requests, discovery responses, subpoenas, notices, correspondence, and related litigation materials. Prepare