Warehouse Administrative Coordinator

<p>&nbsp;</p> <h2>About YQN Logistics</h2> <p>YQN Logistics is a technology-driven international logistics platform dedicated to making global shipping simpler and more efficient. We provide integrated logistics solutions, including ocean freight (FCL/LCL), air freight, rail transportation, trucking, customs clearance, warehousing, and cargo insurance.</p> <p>Through digital technology and a global logistics network, we help businesses streamline supply chain operations, improve shipment visibility, and manage logistics more efficiently. Our mission is <strong>“Simple Shipping, Easy Freight.”</strong></p> <p>Join our team and contribute to the smooth operation of our warehouse and logistics network.</p> <h2>Position Overview</h2> <p>We are seeking a detail-oriented and organized <strong>Warehouse Administrative Coordinator</strong> to support daily warehouse administration, operational coordination, record management, and facility-related activities. This role serves as a key point of coordination between warehouse operations, internal departments, vendors, and external service providers.</p> <p>The ideal candidate has strong organizational and communication skills, is comfortable working with spreadsheets and operational data, and can efficiently manage multiple administrative tasks in a fast-paced logistics environment.</p> <h2>Key Responsibilities</h2> <p><strong>1. Warehouse Administrative Support</strong></p> <ul data-spread="false"> <li> <p>Maintain accurate warehouse records, operational documents, inventory-related reports, and administrative files.</p> </li> <li> <p>Assist with data entry, document verification, report preparation, and routine updates in warehouse management systems (WMS), ERP platforms, or other internal systems.</p> </li> <li> <p>Organize and maintain records related to warehouse supplies, equipment, facility maintenance, and daily operational activities.</p> </li> <li> <p>Support administrative processes to ensure warehouse operations run smoothly and efficiently.</p> </li> </ul> <p><strong>2. Operations Coordination</strong></p> <ul data-spread="false"> <li> <p>Coordinate with warehouse supervisors and internal teams to track operational requests, resolve administrative issues, and ensure timely follow-up.</p> </li> <li> <p>Assist with monitoring warehouse supplies, equipment, and facility-related needs.</p> </li> <li> <p>Help coordinate maintenance, repairs, installations, and other facility service requests with external vendors.</p> </li> <li> <p>Track task progress, maintain follow-up records, and escalate outstanding issues when necessary.</p> </li> </ul> <p><strong>3. Vendor and Cross-Functional Communication</strong></p> <ul data-spread="false"> <li> <p>Communicate with suppliers, maintenance contractors, property management teams, and other service providers regarding service requests, scheduling, quotations, and follow-ups.</p> </li> <li> <p>Coordinate purchasing requests, delivery arrangements, and expense documentation in accordance with company procedures.</p> </li> <li> <p>Collaborate with warehouse operations, procurement, finance, and management teams to support daily business needs.</p> </li> <li> <p>Maintain clear and professional communication to ensure requests are addressed accurately and on time.</p> </li> </ul> <p><strong>4. Data Management and Process Improvement</strong></p> <ul data-spread="false"> <li> <p>Prepare and update spreadsheets, trackers, and operational reports to support management decision-making.</p> </li> <li> <p>Review administrative data and documentation for accuracy, completeness, and consistency.</p> </li> <li> <p>Identify opportunities to improve recordkeeping, task tracking, and administrative workflows.</p> </li> <li> <p>Support special projects and additional administrative tasks as assigned.</p> </li> </ul> <h2>Qualifications</h2> <ul data-spread="false"> <li> <p>Bachelor's degree in Business Administration, Supply Chain Management, Logistics, Oper